Configuration

Before you start creating invoices, posting journal entries, or reconciling bank statements, certain reference data and settings need to be in place. The Configuration section covers the master data and rules that underpin every transaction in Ayiza.

What needs to be configured

Here is a summary of the key configuration areas and when they matter:

Area	Why it matters	When to set up
Currencies	Every transaction has a currency. Exchange rates are needed for multi-currency postings.	Before any transactions.
Countries	Used in addresses, tax determination, and business partner records.	Before creating business partners or company codes.
Payment terms	Define when invoices are due and whether early payment discounts apply.	Before creating invoices.
Tax codes (Indirect taxes)	Determine the VAT rate applied to each transaction. Required for the Tax Register and VAT returns.	Before posting any tax-relevant documents.
Chart of accounts	Your GL account structure. Each company code needs one.	Before posting any accounting documents.
Financial calendar	Defines your fiscal year, periods, and year-end.	Before posting any accounting documents.
Company bank accounts	Your bank accounts with IBAN, BIC, and GL account links.	Before importing bank statements or processing payments.
Document number ranges	Auto-numbering rules for accounting documents, invoices, and bank statements.	Before creating any documents.
Account determination	Rules that automatically assign GL accounts (e.g. for write-offs, payment provider fees).	Before using automated posting features.

Recommended setup order

If you are setting up Ayiza for the first time, work through the configuration in roughly this order:

1. General reference data -- currencies, countries, banks
2. Organisation -- company codes with their currency, calendar, and chart of accounts (see Organisation)
3. Chart of accounts -- GL accounts, account groups, hierarchies (see Chart of Accounts)
4. Tax codes -- indirect taxes (VAT codes) and withholding tax types
5. Payment terms -- standard payment conditions
6. Document number ranges -- numbering for accounting documents and invoices
7. Company bank accounts -- with GL account links and optional Open Banking / Stripe connections
8. Account determination -- business reason GL accounts and payment provider mappings
9. Due date buckets -- customise aging report ranges if the defaults do not suit you

For detailed guidance on each area, see Essential Setup.

Where to find configuration

Configuration tiles are grouped under Configuration in the sidebar, organised into sub-groups:

Sub-group	What it contains
General	Currencies, exchange rates, countries, states, banks, units of measure
Business Partners	Partner categories, address types, legal forms, tax ID types, withholding tax
Finance	Bank account types, payment methods, terms of payment, number ranges, due date buckets
Tax	VAT schemes, VAT reporting frequencies, Corporation Tax rates
Organisation	Company types, business types, distribution channels, locations
Products	Product types, product groups, indirect tax codes and GL mappings
Properties	Property types and related configuration