General Ledger
The General Ledger is the central record of every financial transaction in your organisation. Every invoice, payment, bank posting, and manual adjustment ultimately flows into the general ledger as an accounting document. The GL gives you a single, authoritative view of your financial position at any point in time.
What the General Ledger does
The General Ledger module in Ayiza handles the full lifecycle of financial postings and provides the reports you need to understand your numbers.
Core capabilities
| Capability | What it means for you |
|---|---|
| Journal entries | Create, review, post, and reverse accounting documents — either one at a time or in batches. |
| G/L account balances | See the running balance of any general ledger account, broken down by period and financial year. |
| Trial balance | View debit and credit totals across all accounts for a company code, in up to three currencies. |
| Financial statements | Generate a formatted Profit & Loss or Balance Sheet based on your financial statement hierarchy. |
| Tax register | Review every tax-relevant line item for VAT return preparation and compliance. |
| Multi-currency | Post in any transaction currency. Ayiza automatically converts amounts to your company code currency, group currency, and functional currency. |
How transactions reach the general ledger
Most accounting documents are created automatically by other Ayiza modules:
- Accounts Payable — posting a supplier invoice creates GL entries for the expense and the AP control account.
- Accounts Receivable — posting a customer invoice creates GL entries for revenue and the AR control account.
- Banking — reconciling a bank statement line creates GL entries for the bank account and the offsetting account.
- Manual journals — you can also create accounting documents directly in the General Ledger for adjustments, accruals, reclassifications, and any other entries that do not originate from a subledger.
Regardless of the source, every posted transaction follows the same rules: debits must equal credits, amounts are converted to all configured currencies, and the document is assigned to a financial period based on its posting date.
Navigation
You will find the General Ledger under the General Ledger section in the sidebar. The key tiles are:
- Accounting Documents — list and manage all journal entries
- Accounting Document Lines — search across individual line items
- G/L Account Balances — period-by-period account balances
- Trial Balance — debit/credit totals by account
- Financial Statement — structured P&L and Balance Sheet
- Control Account Balances by Business Partner — AP/AR subledger detail
- Tax Register Lines — tax-relevant entries for compliance
- Posting Batches — group documents for batch posting
Next steps
- Accounting Documents — learn how to create, post, and reverse journal entries.
- Reports — explore G/L balances, trial balance, financial statements, and more.
- Chart of Accounts — set up the G/L accounts that your journal entries post to.